Sample Introductory Email To Teams

Coaches frequently ask what they should include in their notifications to parents and players.  Following is a sample email template and an information sheet template that coaches can modify and use as they want.  When sending emails it is better to send multiple short emails than one long email.
 
Introductory E-Mail
Suggestion:  Send a reminder email before the first game with key reminders such as no coaching from the sidelines, no berating the referees, bring water, etc.

Hello and Welcome toElmwood Park Soccer ( Dvision ?)
 
My name is XXXX and I will be coaching your sons & daughters with the help of xxxxx.  XXXX and I have both been coaching for the past 5 years and played soccer in high school and are looking forward to an exciting season of travel soccer!  We are team XXXX
 
Please reply to this email so I know that you received it!
 
The first practice will be Monday, April 25th at 5:00 pm at Elmwood Park High School.  Please bring a ball, water, and shin guards (completely covered by soccer socks).
 
Please review the attached information sheet as it contains important information for the season.
 
See you on the pitch!
Coach Jones
home 708-xxxx-xxxx
Cell 708-xxx-xxxx
Email:  [email protected]



Suggested Topics:

• Ask Parents to respond to your email - anyone that you do not hear from should be telephoned

• Coaches names and contact info

• 1-2 sentences about coach's soccer background

• How the coaches will communicate with the team

  • refer parents to the league website www.elmwoodparksocce.net

• Team expectations

  • notify coaches when you will be missing a game or practice

  • players and spectators are responsible for cleaning up any trash before leaving the fields

  • keep pets on leashes and away from the sidelines

• Team rosters  (no birthdates please)

• Practices - days/times/what to bring

• Games

  • days/times

  • what to bring

  • arrive at games 30 minutes before games for warm-ups

• Bad Weather - check email and the website.  We play and practice in the rain (and snow occasionally) provided conditions are safe for the players!

• Required / recommended equipment for practices and games

  • no jewelry, casts, baseball cleats, socks must cover shin guards

• Team Uniforms

• Important points to remember:

  • no parents behind the goals

  • Good sportsmanship!

  • remember - the referees are learning too - no berating or verbal assault of the referees

  • Applaud and cheer for good plays by either team / no coaching from the sidelines

  • have fun and learn!

• Any rule changes from the lower age group to this one

• Keeper clinics (if applicable)